Views document with different styles in Word
You can display document in different views in document window. When you switch from one view to another, the document contents are not affected and only the layout of the document is changed. A word document can be viewed in four different ways.
You can select a view form the View menu or by clicking their respective icons located at the leftmost section of the horizontal scroll bar. The document views are described below.
Normal View
In normal view, only the text and the text formatting is viewed. The headers &footers, graphics or layout of the page is not shown. This mode is used to type and edit text quickly.
Web Layout View
In Web layout view, the document is viewed on the screen as it would be appeared in the Web Browser. This mode is used if you want to create a Web page or document in MS-Word and save it as Web page.
Print Layout View
In Print layout view, the document is viewed on the screen as it would be printed on the printer. The headers &footers, graphics etc. are also viewed in this mode. This view is useful for editing headers& footers, for adjusting margins, and drawing objects etc. This mode is very slow for creating and editing documents.
Outline View
In outline view, the structure of the document is displayed. The structure of document may include main headings or you can expand it to see all headings and even body of text. In this view, page boundaries, headers footers, graphics and background are not appeared. This view makes easy to work with master document. A master document is used to organize and maintain a long document, such as a multipart
How to translate a word or phrase into other languages?
Dear friends before this tip I have brought many useful and interesting tips for you. Today tips will help you to translate a single word or phrase of one language to other language using MS Word.
Sometimes you have problems to translate any word or a phrase into foreign languages. But when you read this tip then you don't need to be a linguist expert to translate a word or phrase into other languages or vice versa. You should thanks to Microsoft Word for its surprising Translate feature because MS Word can translate one language phrase to others language automatically.
MS Word can translate a word more rapidly than any third party language translator. You can translate a word or short phrase very easily using this option but if you are going for a long phrase then the MS Word translation skills are not much better than any translation software.
Follow the given steps to use built-in MS Word translation feature:
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First of all open your word document that you want to translate then go to Tools menu and then click on Translate option.
Now a translate pane will appear on the right side of your document.
Here type any new text or choose Current selection or Entire document options to translate your opened word document content into other language.
Now under the "Look up in dictionary" area, Choose that language in which you want to translate that word e.g. English into French. Here click on Go and then result of translation will appear in Result box.
How to convert digit list into Roman numerals automatically?
In Microsoft Excel, you can covert the digits list into Roman format automatically. MS Excel allows you to perform conversion by using a mathematical formula. The sentence structure for the Roman function is:
Roman( number, type )
Here number is the any specific digit or cell number that you want to perform conversion to roman and type is optional operator. Roman function will generate error message if you will try to enter here any negative number or values greater than 3999.
To apply a roman formula to MS Excel document, follow the given steps:
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First click on Start button, go to Program then click on Microsoft Excel to open a new excel page.
Now enter any list of numbers in cell A1 to cell A15. In this example we are trying to insert any 15 numbers.
Here select the cells B1:B15 and then insert the Roman function =ROMAN(A1) in formula bar.
Now press "Control+ Enter" button to apply this formula to
How to recover corrupted PowerPoint file using TEMP folder?
Today tip will help you to recover the unreadable and corrupted file of Microsoft PowerPoint. Normally PowerPoint open files can become corrupted when you are trying to save it or if you were working on it and your PowerPoint application or windows crashed due to power failure. Windows saves a duplicate copy of working file as a temporary version. There is no need to use any third party software to manage these types of corrupted files, because you can recover them from TEMP folder.
Follow the given steps to recover the corrupted files in MS PowerPoint:
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First click on Start button then click on Search option to start your search process.
Here type the *.TMP in "All or part of the file name" box then choose the "Local Hard Drives" option in "Look in" box.
Now click on Search button to start the search process of temporary files on your system local drives.
After some time, windows locate the list to temporary files. Here arrange the all temp files as Date modified.
Now open the PowerPoint and try to open these temp files or double click on that file to run in PowerPoint
How to protect your document against unwanted changes?
You can protect your document by enabling the option "Protect Document". You can easily track any changes that were made in your document by any unauthorized users. The system shows that text in red color, if any one makes changes.
To enable the Protect document option, follow the given steps:
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First open any word file then click on Tools in menu bar.
First open any word file then click on Tools in menu bar.
In Tools menu bar, click on "Protect Document". A window will open with many options to protect your important document for
Tracked changes
Comments
Forms
Tracked changes means, you can track any changes that was made by any unauthorized user. The system shows that text in red color, if any one makes changes in your document.
Comments options allow the user to put in comment for that document.
Forms option allows the user to edit the forms in the document.
You can choose any one option to restrict the user. You can use the "Password (optional)" option to lock or unlock the document.
To protect your document, type a new password here then word will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.
How to create digital photo album presentation in PowerPoint?
In Microsoft PowerPoint, you can create a digital photo album of your scanned photographs to represent as slide show presentation. Using this feature, you can display your business photo album on the web. Once you have converted it into HTML document, PowerPoint will allow you to publish this album to the internet. You can create unlimited albums and also add unlimited photos in each album.
Follow the given steps to create a digital photo album of your scanned photographs:
First create a folder of your scanned pictures or transfer from your digital camera or download from the web.
Now click on "Picture" option from the "Insert" menu then click on "New Photo Album" option.
Here a small dialog box will appear with "Photo Album" title. Now click on "File/Disk" button under "Insert picture from" area to add first picture in album.
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Here you can add unlimited picture in one album. If you want to get pictures from scanner or camera then click on "Scanner/Camera" button.
Now you can add effects to your pictures, for example rotates picture to different directions, background colors, picture brightness and contrast levels.
Now under "Album Layout" area, you can choose the best picture layout, Frame shape and add design template also for your photos album.
Once you have selected the all required pictures and layouts for your photo album then click on "Create" button to start the process.
Now "Save" the file and then run this photo album in Slide Show.
search and replace text in word file
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In Word, text can be searched in the current document and the searched text can also be replaced with other text. The searching and replacing processes are explained below:
The process of searching or finding a specified text in the document is called finding text. In Microsoft Word, it is performed with Find command. To apply Find command in Microsoft Word, choose one of the following.
Select Find command from Edit menu, or press Ctrl+F shortcut key.
Enter the text (up to 255 max. characters) you want to search in the document. It may consist of single character, word, punctuation marks, special characters etc.
Click Find Next button of dialog box to search the given text. If the specified text is found, it is appeared in the document as selected. The Find and Replace dialog box again box again appears. Click again the Find Next button of dialog box to search for the next occurrence of the text in the document.
Click Cancel button of dialog box to stop the search process.
The process of finding text in the current document and replacing it with another one is called replacing text. In Microsoft Word, it is performed with Replace command. To apply Replace command in Microsoft Word, choose one of the following.
Select Replace command from Edit menu, or Press Ctrl+H shortcut key.
In the Find what text box enter the text you want to search and replace with another one.
In the Replace with text box enter the text you want to replace with the searched text.
Like the Find command, you can various search options to make your search more refine and accurate.
Click Replace button to replace each occurrence one by one. In case you want to skip an occurrence click the Find Next button to jump to the next occurrence.
How to perform automatic Saving & Backup of your Word file?
Microsoft Word also has an important feature of saving your work automatically into the current document after specified time. By default, word automatically saves your current document after every ten minutes but you can change this time. It is also good idea for you to create backup of your files automatically. Because in this global network a computer can crash, a virus problem, or a hard drive failure can wipe out everything.
Follow the given steps to change default save time and enable auto backup feature:
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First choose Options command from Tools menu.
A small dialog box will open, here select the Save tab in the dialog box.
Check the option "Always create backup copy" to set your word to create backup copy of file each time, you save document. Word saves this backup copy in same folder as your original document with .wbk extension.
Now click the "Save AutoRecover info every" check box and enter the time in minutes.
Various Options of Print Dialog box
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The Print dialog box contains various options used to control the printing of document. You can print the entire document, a selection of the document, or a range of pages that you specify etc. The most important and commonly used print options are:
Printer section
· The options of Printer section of Print dialog box are:Name: It is used to select the printer name.
· Properties: Click this button to set the properties of the printer such as paper quality, layout etc.
· Print to file: Select this check box to send the print output to a file rather than printer. A print file saves the necessary information from your document so that line and page breaks and font spacing remain the same. Any printer that uses the same printer language can print the file and match the output from your computer, if the fonts used in the document are available on the printer. In addition, when you use a printer file, you can print your document from a computer that does not have Word Installed.
To send the output to printer file, follow these steps.
· Select the printer name from the "Name" list box.
· Select the "Print to file" check box, and then click OK. This will open the "Print to file" dialog box.
· In the File name box, type a file name (select the drive and directory where you want to save the file.
· Click OK.
Page range section
The Page range section contains options used to print the part of document, rhe most important options are:
· AH: This option is selected to print the entire document. By default, this option is selected.
· Current Page: This option is selected to print the current page. The page that contains the insertion point is called current page.
· Selection: This option is selected to print the selected text of the document. If text is not selected then Selection option is not enabled.
· Pages: This option is selected to print a specified range of pages etc. For example: to print a single page, e.g. page 16, type 16 in the text box.
To print range of pages such as 4 to 10, type 4-10 in the text box.
To print different pages, type page numbers separated by commas. Such as 6, 9, 16,25.
Copies section
This section contains options to specify the numbers of copies of the document and their printing behavior. The most important options are:
· Number of Copies: It is used to specify the number of copies of the document. You can print multiple copies of the whole document or part of the document. It saves time in giving repeated print commands for the same print job.
· Collate: It is selected to print a complete copy of the document before the first page of the next copy is printed. If it is not selected then all copies of the first page is printed then all copies of the next page will be printed and so on.
Zoom section
This section contains options to adjust the print size of document pages. These options are:
Pages per sheet
It is used to specify the number of pages that are to be printed on one sheet of paper. By default, pages per sheet are 1 page. If more than one page is specified then Word adjusts the size of the individual page accordingly.
Scale to paper size
It is used to adjust (or scale down) the document to fit the printer paper size by selecting it from the dropdown list. By default, k is No Scaling. This setting will apply for the current print job only and does not affect the Page Setup settings.
You can display document in different views in document window. When you switch from one view to another, the document contents are not affected and only the layout of the document is changed. A word document can be viewed in four different ways.
You can select a view form the View menu or by clicking their respective icons located at the leftmost section of the horizontal scroll bar. The document views are described below.
Normal View
In normal view, only the text and the text formatting is viewed. The headers &footers, graphics or layout of the page is not shown. This mode is used to type and edit text quickly.
Web Layout View
In Web layout view, the document is viewed on the screen as it would be appeared in the Web Browser. This mode is used if you want to create a Web page or document in MS-Word and save it as Web page.
Print Layout View
In Print layout view, the document is viewed on the screen as it would be printed on the printer. The headers &footers, graphics etc. are also viewed in this mode. This view is useful for editing headers& footers, for adjusting margins, and drawing objects etc. This mode is very slow for creating and editing documents.
Outline View
In outline view, the structure of the document is displayed. The structure of document may include main headings or you can expand it to see all headings and even body of text. In this view, page boundaries, headers footers, graphics and background are not appeared. This view makes easy to work with master document. A master document is used to organize and maintain a long document, such as a multipart
How to translate a word or phrase into other languages?
Dear friends before this tip I have brought many useful and interesting tips for you. Today tips will help you to translate a single word or phrase of one language to other language using MS Word.
Sometimes you have problems to translate any word or a phrase into foreign languages. But when you read this tip then you don't need to be a linguist expert to translate a word or phrase into other languages or vice versa. You should thanks to Microsoft Word for its surprising Translate feature because MS Word can translate one language phrase to others language automatically.
MS Word can translate a word more rapidly than any third party language translator. You can translate a word or short phrase very easily using this option but if you are going for a long phrase then the MS Word translation skills are not much better than any translation software.
Follow the given steps to use built-in MS Word translation feature:
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First of all open your word document that you want to translate then go to Tools menu and then click on Translate option.
Now a translate pane will appear on the right side of your document.
Here type any new text or choose Current selection or Entire document options to translate your opened word document content into other language.
Now under the "Look up in dictionary" area, Choose that language in which you want to translate that word e.g. English into French. Here click on Go and then result of translation will appear in Result box.
How to convert digit list into Roman numerals automatically?
In Microsoft Excel, you can covert the digits list into Roman format automatically. MS Excel allows you to perform conversion by using a mathematical formula. The sentence structure for the Roman function is:
Roman( number, type )
Here number is the any specific digit or cell number that you want to perform conversion to roman and type is optional operator. Roman function will generate error message if you will try to enter here any negative number or values greater than 3999.
To apply a roman formula to MS Excel document, follow the given steps:
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First click on Start button, go to Program then click on Microsoft Excel to open a new excel page.
Now enter any list of numbers in cell A1 to cell A15. In this example we are trying to insert any 15 numbers.
Here select the cells B1:B15 and then insert the Roman function =ROMAN(A1) in formula bar.
Now press "Control+ Enter" button to apply this formula to
How to recover corrupted PowerPoint file using TEMP folder?
Today tip will help you to recover the unreadable and corrupted file of Microsoft PowerPoint. Normally PowerPoint open files can become corrupted when you are trying to save it or if you were working on it and your PowerPoint application or windows crashed due to power failure. Windows saves a duplicate copy of working file as a temporary version. There is no need to use any third party software to manage these types of corrupted files, because you can recover them from TEMP folder.
Follow the given steps to recover the corrupted files in MS PowerPoint:
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First click on Start button then click on Search option to start your search process.
Here type the *.TMP in "All or part of the file name" box then choose the "Local Hard Drives" option in "Look in" box.
Now click on Search button to start the search process of temporary files on your system local drives.
After some time, windows locate the list to temporary files. Here arrange the all temp files as Date modified.
Now open the PowerPoint and try to open these temp files or double click on that file to run in PowerPoint
How to protect your document against unwanted changes?
You can protect your document by enabling the option "Protect Document". You can easily track any changes that were made in your document by any unauthorized users. The system shows that text in red color, if any one makes changes.
To enable the Protect document option, follow the given steps:
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First open any word file then click on Tools in menu bar.
First open any word file then click on Tools in menu bar.
In Tools menu bar, click on "Protect Document". A window will open with many options to protect your important document for
Tracked changes
Comments
Forms
Tracked changes means, you can track any changes that was made by any unauthorized user. The system shows that text in red color, if any one makes changes in your document.
Comments options allow the user to put in comment for that document.
Forms option allows the user to edit the forms in the document.
You can choose any one option to restrict the user. You can use the "Password (optional)" option to lock or unlock the document.
To protect your document, type a new password here then word will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.
How to create digital photo album presentation in PowerPoint?
In Microsoft PowerPoint, you can create a digital photo album of your scanned photographs to represent as slide show presentation. Using this feature, you can display your business photo album on the web. Once you have converted it into HTML document, PowerPoint will allow you to publish this album to the internet. You can create unlimited albums and also add unlimited photos in each album.
Follow the given steps to create a digital photo album of your scanned photographs:
First create a folder of your scanned pictures or transfer from your digital camera or download from the web.
Now click on "Picture" option from the "Insert" menu then click on "New Photo Album" option.
Here a small dialog box will appear with "Photo Album" title. Now click on "File/Disk" button under "Insert picture from" area to add first picture in album.
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Here you can add unlimited picture in one album. If you want to get pictures from scanner or camera then click on "Scanner/Camera" button.
Now you can add effects to your pictures, for example rotates picture to different directions, background colors, picture brightness and contrast levels.
Now under "Album Layout" area, you can choose the best picture layout, Frame shape and add design template also for your photos album.
Once you have selected the all required pictures and layouts for your photo album then click on "Create" button to start the process.
Now "Save" the file and then run this photo album in Slide Show.
search and replace text in word file
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In Word, text can be searched in the current document and the searched text can also be replaced with other text. The searching and replacing processes are explained below:
The process of searching or finding a specified text in the document is called finding text. In Microsoft Word, it is performed with Find command. To apply Find command in Microsoft Word, choose one of the following.
Select Find command from Edit menu, or press Ctrl+F shortcut key.
Enter the text (up to 255 max. characters) you want to search in the document. It may consist of single character, word, punctuation marks, special characters etc.
Click Find Next button of dialog box to search the given text. If the specified text is found, it is appeared in the document as selected. The Find and Replace dialog box again box again appears. Click again the Find Next button of dialog box to search for the next occurrence of the text in the document.
Click Cancel button of dialog box to stop the search process.
The process of finding text in the current document and replacing it with another one is called replacing text. In Microsoft Word, it is performed with Replace command. To apply Replace command in Microsoft Word, choose one of the following.
Select Replace command from Edit menu, or Press Ctrl+H shortcut key.
In the Find what text box enter the text you want to search and replace with another one.
In the Replace with text box enter the text you want to replace with the searched text.
Like the Find command, you can various search options to make your search more refine and accurate.
Click Replace button to replace each occurrence one by one. In case you want to skip an occurrence click the Find Next button to jump to the next occurrence.
How to perform automatic Saving & Backup of your Word file?
Microsoft Word also has an important feature of saving your work automatically into the current document after specified time. By default, word automatically saves your current document after every ten minutes but you can change this time. It is also good idea for you to create backup of your files automatically. Because in this global network a computer can crash, a virus problem, or a hard drive failure can wipe out everything.
Follow the given steps to change default save time and enable auto backup feature:
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First choose Options command from Tools menu.
A small dialog box will open, here select the Save tab in the dialog box.
Check the option "Always create backup copy" to set your word to create backup copy of file each time, you save document. Word saves this backup copy in same folder as your original document with .wbk extension.
Now click the "Save AutoRecover info every" check box and enter the time in minutes.
Various Options of Print Dialog box
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The Print dialog box contains various options used to control the printing of document. You can print the entire document, a selection of the document, or a range of pages that you specify etc. The most important and commonly used print options are:
Printer section
· The options of Printer section of Print dialog box are:Name: It is used to select the printer name.
· Properties: Click this button to set the properties of the printer such as paper quality, layout etc.
· Print to file: Select this check box to send the print output to a file rather than printer. A print file saves the necessary information from your document so that line and page breaks and font spacing remain the same. Any printer that uses the same printer language can print the file and match the output from your computer, if the fonts used in the document are available on the printer. In addition, when you use a printer file, you can print your document from a computer that does not have Word Installed.
To send the output to printer file, follow these steps.
· Select the printer name from the "Name" list box.
· Select the "Print to file" check box, and then click OK. This will open the "Print to file" dialog box.
· In the File name box, type a file name (select the drive and directory where you want to save the file.
· Click OK.
Page range section
The Page range section contains options used to print the part of document, rhe most important options are:
· AH: This option is selected to print the entire document. By default, this option is selected.
· Current Page: This option is selected to print the current page. The page that contains the insertion point is called current page.
· Selection: This option is selected to print the selected text of the document. If text is not selected then Selection option is not enabled.
· Pages: This option is selected to print a specified range of pages etc. For example: to print a single page, e.g. page 16, type 16 in the text box.
To print range of pages such as 4 to 10, type 4-10 in the text box.
To print different pages, type page numbers separated by commas. Such as 6, 9, 16,25.
Copies section
This section contains options to specify the numbers of copies of the document and their printing behavior. The most important options are:
· Number of Copies: It is used to specify the number of copies of the document. You can print multiple copies of the whole document or part of the document. It saves time in giving repeated print commands for the same print job.
· Collate: It is selected to print a complete copy of the document before the first page of the next copy is printed. If it is not selected then all copies of the first page is printed then all copies of the next page will be printed and so on.
Zoom section
This section contains options to adjust the print size of document pages. These options are:
Pages per sheet
It is used to specify the number of pages that are to be printed on one sheet of paper. By default, pages per sheet are 1 page. If more than one page is specified then Word adjusts the size of the individual page accordingly.
Scale to paper size
It is used to adjust (or scale down) the document to fit the printer paper size by selecting it from the dropdown list. By default, k is No Scaling. This setting will apply for the current print job only and does not affect the Page Setup settings.
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