· How to manage compatibility issues of Office 2007 to earlier office versions
By default all Microsoft Office 2007 applications use the different files extensions than the earlier versions. All earlier Office applications used the file extensions as .doc, .xls and .ppt for Word, Excel and PowerPoint respectively, but now Office 2007 applications uses the .docx, xlsx and .pptx file extensions for Word, Excel and PowerPoint respectively. These all new file extensions are not compatible with all previous versions of Office applications, that is why Office 2002 and Office 2003 applications cannot open and read the .docx, xlsx and .pptx file extensions.
However, you have an option in Office 2007 to save the files with in older files extensions, But if you are frequently using the older versions of the file and also if the files created by you are to be shared on other computers which have earlier versions of Office, you may want to save all your new documents in the older format, but that would create duplicate files
There is better option in Office 2007 applications to change the default saving file format to the older format and then the new file format in Office 2007 will be changed to .doc, .xls and .ppt for Word, Excel and PowerPoint respectively.
Today we will set the older file format for Word 2007 and other applications will be discussed in the next tips. Follow the given steps to set the default older file format for Word 2007:
First click on Start button, go to Program then click on Microsoft Word 2007 to run the word application.
Now click on File menu in the top left corner then click on Word Options button to change the default word options
In the left side panel, click on Save option, and now "Customized how documents are saved" option will appear in right side panel.
Here find the "Save File in this format" option and click on drop down box to select the different format. Now you will find many options here, select the Word 97-2003 Document (*doc) option.
Now click on Ok button to save the settings and all new Word files will be created in the format you set as default
· How to preview the Word documents without opening?
In Microsoft Word, you can preview the document list within Word without having to open the document. This tip is very useful, if you have many word files and are not sure which file contain the information that you need. Almost all versions of Word support this feature to view all word file as preview one by one.
Follow the given steps to preview the word document without having to open the document:
First click on Start button, go to Program then click on Microsoft Word to run the word application.
Now go to File menu and click on Open option to open any word file. Here a small dialog will appear with title "Open".
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Now on the right hand side of the toolbar click the down arrow on Views and choose Preview.
This will open the preview pane. Click on any file on the left hand side and preview what inside the file. When you find the file you need just click Open button to open the file.
· How to packaging your PowerPoint presentation to CD?
In Microsoft PowerPoint 2003, you can copy a presentation on to CD with all its supporting materials using "Package for CD" option. With this feature, you can merge the whole presentation components (pictures, music, charts, fonts and other graphics) as a single file so that you can run this presentation on another computer even if PowerPoint is not installed. This package file will useful for presentation backup and easy to transfer from one computer to other computer. In previous version of PowerPoint, the name of this feature was "Pack and Go".
Follow the given steps to create CD package for PowerPoint Slides:
First of all click on "Package for CD" option from the "File" menu, a small dialog box will appear with "Package for CD" title.
Now type the CD name in the "Name the CD" box.
Using same dialog box, click on "Add Files" button to add actual presentation file.
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Click on "Options" button to explore more choices. Here you can include linked file, Embedded TrueType fonts and also set password so that unauthorized person can not display as well as modify your document.
Now if you are using windows 2000, click on "Copy to Folder" button to save this package on hard disk and then write it on CD. However if you are using windows XP, click on "Copy to CD" button and then your package will directly write to a blank CD.
After you have selected the necessary options, click on Ok button to transfer PowerPoint file and then close Package for CD dialog box to finish it.
· How to add Picture into Header/Footer in Excel?
In MS excel header and footer option is used to display the repeated graphics or text on the top or button of each pages in a document. You can insert a picture (company logo or other related picture) in the bottom or top margin of each page. For reference, you can add the data, time and path for where you saved excel file on your computer or on any network server. Both the header and the footer are displayed in print layout view and save your time to enter the same items in pages again and again. You can use the same header and footer throughout a document or change the header and footer for part of the document.
You can leave the header or footer for the first page and can also use different headers and footers on odd and even pages or for part of a document.
To apply header or footer, follow these steps
Select "Header and Footer" from View menu, "Header and Footer" Floating Toolbar will appear. The header and footer sections of document are also activated.
Now under Header/Footer tab, click on Custom Footer button then select left section.
To insert the picture, click on Picture icon (the 2nd icon from the right side) to select the company logo that you want to add.
Select other options if required, for example you can add date, time file name and file path also.
Now click Ok button to finish the process
· How to add Header/Footer in your PowerPoint presentation?
In PowerPoint, you can use the option "Header and Footer" to add the repeated information (for example reference note, data, time, slide number) in the main slides. This tip is very useful, when you want to add slide reference note on every slide in your presentation.
Perform the given procedure to add header/footer in PowerPoint presentation:
From View menu select "Header and Footer" option, a small dialog box will appear with the title "Header and Footer".
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Select "Slide" tab, now you can select "Fixed", "Date and time" option or select "Update automatically Date and time under "Include on slide" section.
To add the number, check the "Slide number" option, and to add footer, select "Footer "checkbox and type text that you want to appear as slide footer.
Click on Apply button to save "Slide" tab settings.
Under "Notes and Handouts" tab, you can select also "Header" with all "Date and time" and "Footer" options.
Once you have selected the all required options, click on "Apply to All" button to save all settings
· How to password protect PowerPoint presentation?
Microsoft PowerPoint is a powerful tool to use for creative presentations. Today, the latest technique to present you is by using computer slides. You can say it is very attractive and proper way to present the ideas to others. In office network your computer can be accessed by any other user and made some undesirable changes to it. You can prevent this by protecting your document by applying password so that unauthorized person can not display as well as modify your document.
Password to open the document:
If it is applied then you have to give the correct password to open the document, otherwise you cannot open the document.
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Password to modify the document:
If it is applied then you have to give the correct password to modify the document, otherwise your document is opened but you cannot modify the document. It means that your document becomes read-only.
To apply a password to your PowerPoint presentation, follow these steps.
Open Save As dialog box by selecting "Save As" command from File menu.
Click "Tools" button of Save As dialog box and choose "Security Options" from drop down menu, "Save" dialog box appears as shown in figure below.
Enter first password in "Password to open" text box and second password in "Password to modify" text box (if required) and click "Ok" button of dialog box. Microsoft PowerPoint will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.
Re-enter the password to open and password to modify and click "Ok" button of Confirm Password dialog boxes one by one.
Click "Save" button of Save As dialog box.
·
By default all Microsoft Office 2007 applications use the different files extensions than the earlier versions. All earlier Office applications used the file extensions as .doc, .xls and .ppt for Word, Excel and PowerPoint respectively, but now Office 2007 applications uses the .docx, xlsx and .pptx file extensions for Word, Excel and PowerPoint respectively. These all new file extensions are not compatible with all previous versions of Office applications, that is why Office 2002 and Office 2003 applications cannot open and read the .docx, xlsx and .pptx file extensions.
However, you have an option in Office 2007 to save the files with in older files extensions, But if you are frequently using the older versions of the file and also if the files created by you are to be shared on other computers which have earlier versions of Office, you may want to save all your new documents in the older format, but that would create duplicate files
There is better option in Office 2007 applications to change the default saving file format to the older format and then the new file format in Office 2007 will be changed to .doc, .xls and .ppt for Word, Excel and PowerPoint respectively.
Today we will set the older file format for Word 2007 and other applications will be discussed in the next tips. Follow the given steps to set the default older file format for Word 2007:
First click on Start button, go to Program then click on Microsoft Word 2007 to run the word application.
Now click on File menu in the top left corner then click on Word Options button to change the default word options
In the left side panel, click on Save option, and now "Customized how documents are saved" option will appear in right side panel.
Here find the "Save File in this format" option and click on drop down box to select the different format. Now you will find many options here, select the Word 97-2003 Document (*doc) option.
Now click on Ok button to save the settings and all new Word files will be created in the format you set as default
· How to preview the Word documents without opening?
In Microsoft Word, you can preview the document list within Word without having to open the document. This tip is very useful, if you have many word files and are not sure which file contain the information that you need. Almost all versions of Word support this feature to view all word file as preview one by one.
Follow the given steps to preview the word document without having to open the document:
First click on Start button, go to Program then click on Microsoft Word to run the word application.
Now go to File menu and click on Open option to open any word file. Here a small dialog will appear with title "Open".
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Now on the right hand side of the toolbar click the down arrow on Views and choose Preview.
This will open the preview pane. Click on any file on the left hand side and preview what inside the file. When you find the file you need just click Open button to open the file.
· How to packaging your PowerPoint presentation to CD?
In Microsoft PowerPoint 2003, you can copy a presentation on to CD with all its supporting materials using "Package for CD" option. With this feature, you can merge the whole presentation components (pictures, music, charts, fonts and other graphics) as a single file so that you can run this presentation on another computer even if PowerPoint is not installed. This package file will useful for presentation backup and easy to transfer from one computer to other computer. In previous version of PowerPoint, the name of this feature was "Pack and Go".
Follow the given steps to create CD package for PowerPoint Slides:
First of all click on "Package for CD" option from the "File" menu, a small dialog box will appear with "Package for CD" title.
Now type the CD name in the "Name the CD" box.
Using same dialog box, click on "Add Files" button to add actual presentation file.
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Click on "Options" button to explore more choices. Here you can include linked file, Embedded TrueType fonts and also set password so that unauthorized person can not display as well as modify your document.
Now if you are using windows 2000, click on "Copy to Folder" button to save this package on hard disk and then write it on CD. However if you are using windows XP, click on "Copy to CD" button and then your package will directly write to a blank CD.
After you have selected the necessary options, click on Ok button to transfer PowerPoint file and then close Package for CD dialog box to finish it.
· How to add Picture into Header/Footer in Excel?
In MS excel header and footer option is used to display the repeated graphics or text on the top or button of each pages in a document. You can insert a picture (company logo or other related picture) in the bottom or top margin of each page. For reference, you can add the data, time and path for where you saved excel file on your computer or on any network server. Both the header and the footer are displayed in print layout view and save your time to enter the same items in pages again and again. You can use the same header and footer throughout a document or change the header and footer for part of the document.
You can leave the header or footer for the first page and can also use different headers and footers on odd and even pages or for part of a document.
To apply header or footer, follow these steps
Select "Header and Footer" from View menu, "Header and Footer" Floating Toolbar will appear. The header and footer sections of document are also activated.
Now under Header/Footer tab, click on Custom Footer button then select left section.
To insert the picture, click on Picture icon (the 2nd icon from the right side) to select the company logo that you want to add.
Select other options if required, for example you can add date, time file name and file path also.
Now click Ok button to finish the process
· How to add Header/Footer in your PowerPoint presentation?
In PowerPoint, you can use the option "Header and Footer" to add the repeated information (for example reference note, data, time, slide number) in the main slides. This tip is very useful, when you want to add slide reference note on every slide in your presentation.
Perform the given procedure to add header/footer in PowerPoint presentation:
From View menu select "Header and Footer" option, a small dialog box will appear with the title "Header and Footer".
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Select "Slide" tab, now you can select "Fixed", "Date and time" option or select "Update automatically Date and time under "Include on slide" section.
To add the number, check the "Slide number" option, and to add footer, select "Footer "checkbox and type text that you want to appear as slide footer.
Click on Apply button to save "Slide" tab settings.
Under "Notes and Handouts" tab, you can select also "Header" with all "Date and time" and "Footer" options.
Once you have selected the all required options, click on "Apply to All" button to save all settings
· How to password protect PowerPoint presentation?
Microsoft PowerPoint is a powerful tool to use for creative presentations. Today, the latest technique to present you is by using computer slides. You can say it is very attractive and proper way to present the ideas to others. In office network your computer can be accessed by any other user and made some undesirable changes to it. You can prevent this by protecting your document by applying password so that unauthorized person can not display as well as modify your document.
Password to open the document:
If it is applied then you have to give the correct password to open the document, otherwise you cannot open the document.
window.google_render_ad();
Password to modify the document:
If it is applied then you have to give the correct password to modify the document, otherwise your document is opened but you cannot modify the document. It means that your document becomes read-only.
To apply a password to your PowerPoint presentation, follow these steps.
Open Save As dialog box by selecting "Save As" command from File menu.
Click "Tools" button of Save As dialog box and choose "Security Options" from drop down menu, "Save" dialog box appears as shown in figure below.
Enter first password in "Password to open" text box and second password in "Password to modify" text box (if required) and click "Ok" button of dialog box. Microsoft PowerPoint will open "Confirm Password" dialog box for the confirmation of passwords. The maximum length of password is 15 characters.
Re-enter the password to open and password to modify and click "Ok" button of Confirm Password dialog boxes one by one.
Click "Save" button of Save As dialog box.
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